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As a user logon script for deploying per-user printer connections As a computer startup script for deploying per-computer printer connections

The simplest approach is to use the same GPO to deploy both PushPrinterConnections .exe to targeted users and/or computers using startup/logon scripts and the actual printer connections themselves to those users and/or computers . Beginning with Windows Vista, however, you do not need to first deploy PushPrinterConnections .exe to client computers because Windows Vista and later versions include this capability in the operating system .

Remember that when you configure the default file format, the setting affects only new documents you create. Word saves existing documents in the same format in which they were opened.

After you complete the preceding preparatory steps, you can deploy a printer connection by following these steps:

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A convenient way to keep a group supplied with the most up-to-date templates is to store com mon templates centrally on a network server. (These shared templates are generally referred to as workgroup templates.) By doing this, you can ensure that everyone working on similar projects can access the same versions of templates at any time. A central repository for workgroup tem plates also saves everyone the headache of distributing and obtaining individual copies of the latest templates and can greatly help to standardize documents across the board. You create workgroup templates in the same way you create other templates. You then desig nate a folder as the workgroup template container and make sure that everyone s computer is configured to point to that file. Generally speaking, you ll want to make workgroup templates read-only files so that no one accidentally changes the template information. If you want to ensure that only certain people can access the files, you might want to assign passwords to the templates or make the network share read-only.

1. 2. 3. 4.

Create a new GPO for deploying the connections, or use an existing GPO linked to the OU, domain, or site where the users or computers being targeted reside . Open Print Management, right-click the printer you want to deploy, and select Deploy With Group Policy . In the Deploy With Group Policy dialog box, click Browse, find and select the GPO you will use to deploy the printer, and then click OK . Choose whether to deploy the printer as a per-computer connection, a per-user connection, or both .

24

5. 6. 7.

For more information about creating templates, see 16, Formatting Documents Using Templates, Wizards, Add-Ins, and XML Schemas. For information about making documents read-only and password-protected, see 28, Addressing Document Protection and Security Issues.

Click Add to add the printer connection settings to the GPO . If needed, repeat steps 3 through 5 to deploy the same printer to additional GPOs . Click OK when finished . The printer connection to be deployed using Group Policy will be displayed under the Deployed Printers node in Print Management .

Per-user printer connections can be deployed immediately using Group Policy if the user next logs off and then logs on again to a targeted client computer . Per-computer printer connections can also be deployed immediately if the user s computer is restarted . Neither type of connection will be deployed on earlier versions of Windows during normal background refresh of Group Policy . On Windows Vista and later clients, however, background policy refresh can also deploy both per-user and per-computer printer connections .

To specify the location of workgroup templates on an individual s computer, follow these steps:

The deployed printer connection is also displayed in the GPO used to deploy the connection . To view this, open the Group Policy Management Console (GPMC), right-click the GPO you used to deploy the connection, and then click Edit to open the GPO using the Group Policy Object Editor (see Figure 18-9) . To remove the deployed printer connection from the targeted users or computers during the next background refresh of Group Policy, right-click the connection and then click Remove . Unlinking the GPO from the OU, domain, or site where the targeted users or computers reside also removes the deployed connections .

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